Effective July 27, 2026
Information you submit
When you send a contact or partnership inquiry, we may receive your organization name, contact name, email address or phone number, partnership area, inquiry description, and any optional attachment you choose to provide. The website may also process limited technical information needed to protect the form and prevent abuse.
How we use the information
We use this information to conduct an initial review, route the inquiry, communicate with you, and maintain website security and necessary administrative records. Inquiry content is never included in the public website snapshot.
Access and disclosure
Access is limited to authorized personnel who need the information for their assigned responsibilities. We disclose information only when necessary to operate the website, protect security, or meet applicable obligations.
Retention
Records remain active while an inquiry is in progress. After an inquiry is marked completed or spam, the record, private notes, and attachment are retained for 24 months and then scheduled for deletion, unless a documented legal or operational hold applies.
Your choices
Do not submit sensitive information that is unrelated to the proposed work. You may use the Secretariat inquiry form to raise a privacy question. We may need to verify a request before acting on it.
Security and updates
We use access, audit, and storage controls appropriate to the information, but no system can guarantee absolute security. If this notice changes materially, we will update this page and its effective date.